| Rental Options | Rental Rates & Policies
Call Barbara Chirinos at 604.685.0260 to discuss your booking options, or email us by clicking here.
Additional hours may be added at the rate of $50/hr (non-profit) or $100/hr (regular) at the discretion of the VIFC**
Please note: Bookings are not confirmed until the 25% booking confirmation and $100 (or more) refundable damage deposit are received. Clients with temporary bookings will be required to confirm or drop bookings if the same booking period is requested by another party. The VIFC maintains the right to cancel temporary bookings if the client is unavailable for confirmation.
All requests must be submitted in writing via email or regular mail to be marked as temporary bookings in our calendar.
To review the VIFC/Vancity Theatre cancellation policy, please click here.
Vancity Theatre and CITYTV atrium
(Theatre seating cap: 175, Atrium standing room cap: 254)
Click here to see floorplan.
|
WEEKDAY
(Mon-Thurs,
per day) |
WEEKEND
(Fri-Sun per day) |
| |
Rental Rate |
Non-
profit* |
Rental
Rate |
Non-
profit* |
1/2 Day (9am-1pm or
2-6pm) |
700 |
350 |
875 |
425 |
| Daytime (9am-4pm) |
1000 |
500 |
1250 |
625 |
Evening
(6pm-12am) |
1500 |
700 |
1875 |
1000 |
Evening Plus
(1pm-12am) |
2000 |
800 |
2500 |
1250 |
|
Full
(9am-12am)
|
2200 |
1000 |
2800 |
1400 |
CITYTV Atrium Only
(Atrium standing room cap: 254)
Click here to see a floorplan.
|
WEEKDAY
(Mon-Thurs, per day) |
WEEKEND
(Fri-Sun, per day) |
| |
Rental Rate |
Non-profit* |
Rental
Rate |
Non-profit* |
1/2 Day
(9am-1pm or 2-6pm) |
500 |
300 |
600 |
350 |
Daytime
(9am-4pm) |
700 |
450 |
800 |
500 |
Evening
(6pm-12am) |
1000 |
600 |
900 |
650 |
Evening Plus
(1pm-12am) |
1250 |
800 |
1500 |
850 |
|
Full
(9am-12am)
|
1500 |
900 |
1750 |
1000 |
* The Vancouver International Film Centre is operated by the Greater Vancouver International Film Festival Society, a non-profit organization. Part of our mandate is to foster the development of BC filmmakers and to assist other non-profit arts groups. To that end, we offer discounted non-profit rate to registered non-profit groups and charities as well as independently financed local filmmaker.
All rates do not include mandatory projectionist/technician charge of $30/hr (minimum 4 hrs) or GST.
All rates subject to change without notice.
**After Hour Rentals
The film centre rates above are based on rental events occurring during normal operational hours of the theatre from 9am to midnight. It is possible to arrange to extend the booking to before 9am or after midnight but the hourly rate doubles ($100 for non-profit, $200 for corporate per hour).
VIFC Production Room (620 sq. feet)
The Production Room may be available for rental on an occasional basis. Non-profit groups may also rent this office space on a monthly basis. Please contact Zoe Quinn for details.
The costs are as follows:
Weekday daytime (Mon-Fri); 9am-5pm: $150
Weekday evening (Mon-Thurs); 6pm-midnight: $200
Weekend (Fri evening, Sat, Sun); 9am-5pm OR 6pm - midnight: $250
Add-on to a Vancity Theatre rental: $75
Projectionist & other Staff Rates
All rentals include House Manager. One hour of event consultation is included in the price of the rental. Subsequent hours of event consultation will be charged at $30/hr. For every use of the Vancity Theatre , a Projectionist or Technical Coordinator is required at $30 per hour (minimum 4 hours). Extra staff may be available on request at $20 per hour (minimum 4 hours). The renter is responsible for staffing all entry points during open hours. If the renter cannot provide door staff, extra staff will be available at $15/hour with advance notice.
Delivery or pick up of equipment when renter is not on site: $20 during regular operation hours / $50 outside regular operation hours
Storage of equipment: $50/day (includes above charge; applies only to deliveries/pick-ups not on same date as rental)
Technical Meetings
All rentals intending to project an image are strongly recommended to arrange a technical meeting with one of our projectionists. Technical meetings conducted outside the rental period will be charged at $50/hr, min. 1 hr.
Security Deposit
25% of the estimated cost shall be paid in advance of the event upon confirmation/signing of booking agreement. 75% of the remaining balance to be paid no later than 21 days prior to event. Variable charges, including staffing and equipment rental, to be paid within 2 weeks after the event.
Damage Deposit and Cleaning Requirements
A required, refundable damage deposit of $100.00 is due with the confirmation payment. The renter will be responsible for returning the facility to its normal operating configuration after the event, including all surface cleaning and removal of garbage. Basic facility cleaning is included in the rental. The VIFC reserves the right to charge for any clean-up outside basic facility cleaning and for failing to return furniture to its original configuration. At the discretion of the VIFC, a damage deposit of $500 will be required for larger events, events with a significant risk of damage, or events that necessitate excessive clean-up to the facility.
Security rates & policies
At the discretion of the VIFC, security staffing will be required for larger events, or events with a significant risk of damage to the facility. The renter may also request this service. The cost of such security will be $30 per hour per person (minimum 4 hours).
Consultancy fees
Consultancy fees for film programming or event management/development will be charged at the following rates: Corporate rate $100 per hour, Non-profit rate $75 per hour.
Insurance policies
Client shall obtain and maintain in force during the License Period the insurance coverage in a form satisfactory to the VIFC as follows: • not less than $2,000,000 inclusive limits for bodily injury to death of, or property damage to third parties, and such policies shall include the VIFC, its Board of Directors, employees and agents as a named insured and shall contain a cross liability clause; and • Thirty (30) days prior to the first meeting date, client shall deliver to VIFC written evidence of insurance, in the form of a certificate or certified copy of an insurance policy issued by the insurer, which identifies the VIFC as a named insured in the following manner:
“The Vancouver International Film Centre, its Board of Directors, Employees and Agents
and the written evidence shall contain an undertaking by the insurer not to cancel or limit the insurance coverage so described except upon 30 days prior written notice delivered to the VIFC.” |
